How To Add Microsoft Teams To Outlook



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  1. How To Add Microsoft Teams To Outlook For Mac
  2. Download Microsoft Teams Add In Outlook
  3. How To Add Microsoft Teams To Outlook Calendar

Mar 23, 2021 The Outlook add-in for Share to Teams uses requirement set 1.7, as detailed in Outlook add-ins documentation, which includes details on Outlook add-ins, environment requirements for Outlook add-ins, and the specific Outlook clients that are supported with requirement set 1.7. Enabling or disabling Share to Teams. Click Start, search Outlook, and open the specified program. Click File and then Options. This will open a window that contains all options and settings that the user can change in Microsoft Outlook i.e., General, Mail, Groups, People, etc. Select the Add-ins tab from the left bar in the Options window.

  1. Mar 27, 2020 To integrate your Microsoft Teams account with Outlook, follow these steps: Launch Outlook navigate to the Add-in tab; Go to the active application add-in lists; Make sure the Microsoft Teams meeting add-in for Microsoft Office is listed there; If it’s not, go to the list of disabled add-in and enable the Microsoft Teams add-in.
  2. Hello everyone, I want to add/maintain my team members vacations in Microsoft Teams app. Could someone help me to complete this task? I don't see any direct option. Few members suggested me for an.
  3. Apr 15, 2021 To set up this third-party meeting creation experience, an Exchange Online administrator must install the supported add-in(s) to the mailbox of an end user. Once installed, the third-party meeting creation button will appear on users' screens instead of a Microsoft Teams or Skype meeting button.

Setting up an online meeting is a core experience for Outlook users. To meet the needs of an increasing number of remote workers and students, Outlook for iOS and Android has enabled add-ins to provide online meetings from third-party providers such as Zoom, BlueJeans, and Webex (among others). End-users in your organization will be able to use these add-ins to set up online meetings on third-party platforms.

Note

Both Outlook for iOS and Android support joining meetings from third-party online meeting providers. In addition, Outlook for Android also supports creating meeting requests for third-party online meeting providers.

How to enable third-party online meeting integration with Outlook for iOS and Android

Third-party online meeting integration is handled by add-ins that have enabled this functionality specifically for Outlook for iOS and Android. To set up this third-party meeting creation experience, an Exchange Online administrator must install the supported add-in(s) to the mailbox of an end user. Once installed, the third-party meeting creation button will appear on users' screens instead of a Microsoft Teams or Skype meeting button.

Note

Add-ins installed by your end users will not override the default Teams or Skype functionality.

The add-ins can be deployed using the following admin portals:

  • If all users are Microsoft 365 or Office 365 users, then use the centralized deployment portal. Centralized deployment provides the capability to install add-ins more granularly, such as to sub-groups within a given organization.

  • If a tenant has users' mailboxes in Exchange Server on premises, then use the ECP/EAC portal. More information is available here.

Creating an online meeting with a third-party add-in

The third-party online meeting provider will appear on the event creation screen in Outlook for iOS and Android, as displayed below. The third-party add-in replaces the Teams or the Skype buttons, but the button users do see will act in a similar way. After tapping the toggle button, the online meeting URL and text is retrieved from the third-party service and is inserted into the meeting body.

How To Add Microsoft Teams To Outlook For Mac

Users cannot save the meeting until the online meeting details have been retrieved.

Meeting providers displayed in the New Event screen

On a user's New Event screen, only a single meeting provider will be shown. If there are multiple options, the logic to select which provider is displayed is as follows:

  • Priority 1: Any custom online meeting add-ins that are installed (this is a developer scenario also known as 'side loading').

  • Priority 2: An online meeting add-in that was installed by an administrator.

  • Default selection: If there are no admin-installed online Web conferencing add-ins, the default option of Teams and Skype will be shown, as described in this article.

Note

Installing multiple add-in providers for online meetings on a user's device isn't supported and may result in unexpected behavior.

Developing add-ins for remote meetings in Outlook for iOS and Android

Add-in developers need to add the MobileOnlineMeetingCommandSurface extension point in their add-in manifest.

Information for add-in developers is available in Create an Outlook mobile add-in for an online-meeting provider.

Capabilities exposed to online meeting add-ins include:

Download Microsoft Teams Add In Outlook

  • UI-less command. Online meeting add-ins can only run in a UI-less mode, which means the add-ins don't have the capability to launch a task pane.

  • Display dialogue. Login flow can be handled using full-screen dialog.

  • The specific APIs that are exposed are listed here.

How users join meetings

Support for third-party remote meeting add-ins includes making it easy for users to join meetings. A Join button gets added to users' calendar events in Outlook for iOS and Android. Clicking Join will launch the online meeting app, if the user has it installed. If the app is not installed, the browser will launch and guide the user through the process to join the meeting.

Note that recipients of meeting invitations don't need to have the add-in for the corresponding third-party meeting provider installed on their devices in order to join the meeting.

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The Teams Meeting add-in lets users schedule a Teams meeting from Outlook. The add-in is available for Outlook on Windows, Mac, web, and mobile.

Teams Meeting add-in in Outlook for Windows

How To Add Microsoft Teams To Outlook Calendar

The Teams Meeting add-in is automatically installed for users who have Microsoft Teams and either Office 2013, Office 2016, or Office 2019 installed on their Windows PC. Users will see the Teams Meeting add-in on the Outlook Calendar ribbon.

Note

  • There is no direct URL that links to the Teams add-in.
  • There are additional considerations if your organization runs both Teams and Skype for Business. Under some circumstances, the Teams add-in is not available in Outlook. See Upgrade from Skype for Business to Teams for details.
  • User permissions to execute the Regsvr32.exe file is a minimum requirement for the Teams Meeting add-in to be installed on the computer.
  • If users do not see the Teams Meeting add-in, instruct them to close Outlook and Teams, then restart the Teams client first, then sign in to Teams, and then restart the Outlook client, in that specific order.
  • If you are using an Office Outlook installation from the Microsoft Store, the Teams Meeting add-in isn't supported. Users who require this add-in are advised to install Click-to-Run version of Office, as outlined in Office on Windows 10 in S mode article.

Teams Meeting add-in in Outlook for Mac

The Teams Meeting button in Outlook for Mac will appear in the Outlook for Mac ribbon if Outlook is running production build 16.24.414.0 and later and is activated with a Microsoft 365 or Office 365 client subscription.​

The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.

Teams Meeting add-in in Outlook Web App

How To Add Microsoft Teams To Outlook

The Teams Meetings button in Outlook Web App will appear as part of new event creation if the user is on an early version of the new Outlook on the web. See the Outlook Blog to learn about how users can try the early version of the new Outlook on the web.

The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.

Teams Meeting add-in in Outlook mobile (iOS and Android)

The Teams Meeting button shows up in latest builds of the Outlook iOS and Android app.

The meeting coordinates (the Teams join link and dial-in numbers) will be added to the meeting invite after the user clicks Send.

Teams Meeting add-in and FindTime for Outlook

FindTime is an add-in for Outlook that helps users reach consensus on a meeting time across companies. Once the meeting invitees have provided their preferred times, FindTime sends out the meeting invite on the user's behalf. If the Online meeting option is selected in FindTime, FindTime will schedule a Skype for Business or Microsoft Teams meeting. (FindTime will use whichever has been set by your organization as the default online meeting channel.)

Teams

Note

If you saved a Skype for Business setting in your Findtime dashboard, FindTime will use that instead of Microsoft Teams. If you want to use Microsoft Teams, delete the Skype for Business setting in your dashboard.

For more information, see Schedule meetings with FindTime.

Authentication requirements

The Teams Meeting add-in requires users to sign in to Teams using Modern Authentication. If users do not use this method to sign in, they'll still be able to use the Teams client, but will be unable to schedule Teams online meetings using the Outlook add-in. You can fix this by doing one of the following:

  • If Modern Authentication is not configured for your organization, you should configure Modern Authentication.
  • If Modern Authentication is configured, but they canceled out on the dialog box, you should instruct users to sign in again using multi-factor authentication.

To learn more about how to configure authentication, see Identity models and authentication in Microsoft Teams.

Enable private meetings

Allow scheduling for private meetings must be enabled in the Microsoft Teams admin center for the add-in to get deployed. In the admin center, go to Meetings > Meeting Policies, and in the General section, toggle Allow scheduling private meetings to On.)

The Teams client installs the correct add-in by determining if users need the 32-bit or 64-bit version.

Note

Users might need to restart Outlook after an installation or upgrade of Teams to get the latest add-in.​

Teams upgrade policy and the Teams Meeting add-in for Outlook

Customers can choose their upgrade journey from Skype for Business to Teams. Tenant admins can use the Teams co-existence mode to define this journey for their users. Tenant admins have the option to enable users to use Teams alongside Skype for Business (Islands mode).

When users who are in Island mode schedule a meeting in Outlook, they typically expect to be able to choose whether to schedule a Skype for Business or a Teams meeting. In Outlook on the web, Outlook Windows, and Outlook Mac, users see both Skype for Business and Teams add-ins when in Islands mode by default. You can configure a Teams meeting policy setting to control whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins.

Due to certain limitations in the initial release, Outlook mobile can only support creating Skype for Business or Teams meetings. See the following table for details.

How To Add Microsoft Teams To Outlook
Coexistence mode in the Teams admin centerDefault meetings provider in Outlook mobile
IslandsSkype for Business
Skype for Business onlySkype for Business
Skype for Business with Teams collaborationSkype for Business
Skype for Business with Teams collaboration and meetingsTeams
Teams onlyTeams

Set whether users in Islands mode can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins

As an admin, you can configure a Teams meeting policy setting to control which Outlook meeting add-in is used for users who are in Islands mode. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook.

You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy. For steps on how to set this policy, see Meeting policy settings - General.

Other considerations

The Teams Meeting add-in is still building functionality, so be aware of the following:

  • The Teams Meeting add-in requires an Exchange mailbox for the primary user scheduling the meeting. Ensure that you have at least one Exchange mailbox configured in your Outlook profile and use it to schedule Teams meetings with the add-in. For Exchange requirements, see How Exchange and Teams interact.
  • The add-in is for scheduled meetings with specific participants, not for meetings in a channel. Channel meetings must be scheduled from within Teams.
  • The add-in will not work if an Authentication Proxy is in the network path of the user's PC and Teams Services.
  • Users can't schedule live events from within Outlook. Go to Teams to schedule live events. For more information, see What are Microsoft Teams live events?.

Learn more about meetings and calling in Microsoft Teams.

Troubleshooting

Use the following steps to troubleshoot issues with the Teams Meeting add-in.

Teams Meeting add-in in Outlook for Windows does not show

If you cannot get the Teams Meeting add-in for Outlook to install, try these troubleshooting steps.

Download and run the Microsoft Support Recovery Assistant to perform automated troubleshooting steps and fixes.

Alternatively, perform the following steps manually:

  • Windows 7 users must install the Update for Universal C Runtime in Windows for the Teams Meeting add-in to work.
  • Check that the user has a Teams Upgrade policy which enables scheduling meetings in Teams. See Upgrade from Skype for Business to Teams for more details.
  • Check that the user has a Teams Meeting policy that permits the Outlook Add-in. See Meeting policy settings - General for more details.
  • Ensure the user has the Teams desktop client installed. The meeting add-in will not be installed when only using the Teams web client.
  • Ensure the user has Outlook 2013 or later installed.
  • Make sure the user has permission to execute regsvr32.exe.
  • Ensure that all available updates for Outlook desktop client have been applied.
  • Follow these steps:
    • Restart the Teams desktop client.
    • Sign out and then sign back in to the Teams desktop client.
    • Restart the Outlook desktop client. (Make sure Outlook isn't running in admin mode.)

If you still don't see the add-in, make sure that it isn't disabled in Outlook.

  • In Outlook, choose File and then Options.
  • Select the Add-ins tab of Outlook Options dialog box.
  • Confirm that Microsoft Teams Meeting Add-in for Microsoft Office is listed in the Active Application Add-ins list
  • If the Teams Meeting Add-in is listed in the Disabled Application Add-ins list, select COM Add-ins in Manage and then select Go…
  • Set the checkbox next to Microsoft Teams Meeting Add-in for Microsoft Office.
  • Choose OK on all dialog boxes and restart Outlook.

For general guidance about how to manage add-ins, see View, manage, and install add-ins in Office programs.

If the add-in still does not show, use the following steps to verify the registry settings.

Note

Incorrectly editing the registry may severely damage your system. Before making changes to the registry, you should back up any valued data on the computer.

  • Launch RegEdit.exe
  • Navigate to HKEY_CURRENT_USERSoftwareMicrosoftOfficeOutlookAddins
  • Verify TeamsAddin.FastConnect exists.
  • Within TeamsAddin.FastConnect, verify LoadBehavior exists and is set to 3.
    • If LoadBehavior has a value other than 3, change it to 3 and restart Outlook.

Delegate scheduling does not work

If your administrator has configured Microsoft Exchange to control access to Exchange Web Server (EWS), a delegate won't be able to schedule a Teams meeting on behalf of the boss. The solution for this configuration is under development and will be released in the future. As a workaround, your administrator can add the following string to the EWS Allow List: 'SchedulingService'.

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